Admissions “In-Year” Casual Transfer and Admissions Appeals Information
“In-Year” Casual Transfer Applications
An “in-year admission” means any application for a place other than the normal year of entry, i.e. outside the normal Year 6 to 7 transfer. Admission to the school during the school year depends on whether or not there are places.
Admission Policies for the school can be found here https://www.whitburncofeacademy.org/about-us/policies.html
How to apply – All “in-year” casual transfers are co-ordinated by South Tyneside Council, Admissions Department and further information including the “in-year” casual transfer application form can be found on the South Tyneside Council website https://www.southtyneside.gov.uk/article/36364/School-admissions
The Local Authority will liaise with the Academy in the first instance. The Academy will process the application and then liaise with the Local Authority to advise if there is a place available or not.
Parents / Carers will be notified by the Local Authority if a place is available (the Academy will always seek evidence of residence first). If a place is available the student will be admitted as quickly as possible and always within 20 school days.
If a place is not available the Local Authority will issue a refusal letter which will contain information about how to Appeal. If Parents / Carers wish to Appeal they should contact Mrs T Lennox (contact details below) to request that the Appeal papers are issued and further information regarding the Appeals process will be included in the pack.
For further information around Admissions or Appeals for Whitburn Church of England Academy – Contact Mrs T Lennox, Principal’s PA, via the Main School Office on 0191 5293712.
Admission Appeal Hearings
In accordance with the School Admission Appeals Code, admission authorities must set a timetable for organising and hearing education appeals. The following timetable applies to appeals for admission to the Academy in Year 7 in September 2024.
Year 6 – Year 7 Transfer (timetable)
Important South Tyneside (only) dates are shown below (parents/carers should always note the dates of their own Local Authority):
Wednesday 1st March 2024 (National Offer day) Secondary ‘Offer Day’. Notification sent to parents
Friday 11th March 2024 Initial deadline for parents to return acceptance slip
Friday 11th March 2024 Deadline for parents to request to place their child’s name on a waiting list
Friday 11th March 2024 Deadline for parents to request an appeal form for Secondary Schools
Thursday 14th March 2024 Any places that have become available will be allocated from the waiting list in criteria order
Friday 15th March 2024 Appeal forms sent out where requested
Thursday 28th March 2024 Where parents have not returned their acceptance slip for oversubscribed schools the Authority may withdraw the offer of the school place
Friday 26th April 2024 Deadline for appeal forms to be returned
June 2024 Appeals to be heard.
Appeals in respect of in-year applications will be heard within 30 school days of receipt.
Appellants (the person(s) lodging an appeal) will receive a letter notifying them of the date, time and venue of the appeals panel appointed to hear their appeal at least 14 days before the hearing.
Appellants and the admission authority must provide the clerk to the appeals panel with any documents they wish to submit to the panel no later than 8 days before the appeals hearing.
The Clerk to the panel will send to the panel, the appellants and the admission authority all the documentary evidence to be considered at the hearing at least 7 days before the hearing.
The Clerk to the panel will send a letter to the appellants and the admission authority notifying them of the Panel’s decision and the reasons for the decision within 7 days of the hearing wherever possible.
For further information contact: Mrs T Lennox, Principal’s PA, Whitburn C of E Academy on 0191 5293712
School applications for foreign national children and children resident outside England
Information from the Government website is available via this link School applications for foreign national children and children resident outside England – GOV.UK (www.gov.uk)
